The procedure for registration and receipt of an architectural passport for a house project

A project passport is required to obtain a construction permit and register a house with government authorities. All the necessary information is in the project, but the local Administration will not accept the project for these purposes, but will require a passport - a document containing some drawings from the project.

You can create a passport yourself, but to do this you will have to go through the entire project, extract the necessary data from it, copy it and file it in a separate album. There is another problem - the Administration may not accept a homemade passport, since its pages will not have the live seal of the project developer.

We recommend ordering a project passport to simplify registration and obtain a construction permit immediately along with the project. This will help save a lot of time, effort and nerves - we will collect the passport strictly based on the requirements of government agencies and put a live stamp and signatures on each page.

Do I need a house plan?

The answer to this question has two parts.

The first part is legal . According to Russian legislation, building a private house according to a project for a private owner is his right, but not his obligation. That is, officials are not interested in the design of the house - whether you have it or not. They are only interested in you paying taxes on the property you built. There are areas of special regulation, for example, near historical or architectural monuments, where private development will be regulated. But this is the exception rather than the rule.

The second part of the answer is whether the developer personally needs the project? The answer is very simple: if you are interested in the result of your construction, then yes, of course, you are! But, if you don’t care what you spend the money on and what kind of house you live in, then forget about a professional project, you won’t need it.

Why is it profitable to order a passport from us?

• We have been drawing up house designs of varying complexity since 2006; we have extensive practical experience in the professional field. The average experience of specialists is 12 years.
• Our employees have higher education in their field and regularly improve their skills. They clearly know the current legislation, so all documents are guaranteed to be accepted by government agencies.
• We offer a strictly individual approach - each customer is assigned a specific specialist who always remains in touch. We take into account all wishes and provide free consultations.
• We work without intermediaries, so we eliminate any additional markups and overpayments for our clients. We offer the best price for drawing up a project passport for registration.

Are the projects proposed by Alfaplan ready for construction?

Yes, this is a set of documentation that is used directly at the construction site. But, ready-made projects are sold to different regions and are built on different soils, therefore, all ready-made projects must be “LINKED” to a specific site.

THE BINDING includes:

• Planting a house on the site. The location of the house is determined, tied to the boundaries of the site in accordance with the requirements of the norms and the general plan of the village. And the vertical position of the house is determined - it is decided what height above the ground the floor level of the first floor will correspond to. The decision on this distance is made depending on the relief, region of construction (snow height in winter), etc. This distance is taken as a multiple of 15 cm, that is, the height of the step, and take 45, 60, 75, 90 or 105 cm.
• Binding engineering. The connection points to local water supply, sewerage, gas and electricity networks, the load on the networks, and the routes for laying external communications from the house to the connection points are indicated. Temporary electricity and water supplies are determined during the construction period.
• The foundations are being clarified. The basis for this is engineering-geological surveys. In finished projects, the foundation is designed for an average type of soil, with a load under the base of the foundation of 1.5 kg/cm2 - it passes without adjustments in most cases. But, nevertheless, an analysis of the compliance of the foundation with the local soil is necessary, and this analysis can make adjustments to the design of the foundations.

What does a project passport include for registration?

Facades with elevation marks

Plans of all floors with house dimensions

Roof plan

Sections with elevation marks

Explanatory note

What fuel does the heating boiler use?

The design documentation indicates the required power of the heating boiler in kilowatts. When building a house, a boiler can be used using any fuel corresponding to the power.

According to current standards, exiting the boiler room directly to the outside is not required. BUT: if you don’t have gas and you will heat the boiler with solid fuel, then direct entry from the outside is simply convenient; you don’t have to carry fuel through the house. Therefore, we design all boiler rooms either with an exit or with the possibility of its simple installation. If you put a gas boiler in the kitchen to heat your house (up to a power of 50 kW), then the boiler room can be turned into a convenient wardrobe.

How we are working

1

You provide us with all the necessary data by contacting us by phone, email or messenger - WhatsApp, Viber, Telegram.

2

Our specialist clarifies the received data and finds the project by its number. If the passport is ordered along with the project, this significantly speeds up and simplifies the process.

3

If necessary, the specialist provides you with detailed consultations and takes into account all your instructions and wishes.

4

We get to work and prepare a project passport.

5

The finished passport is sent by courier service. If necessary, an electronic version is sent by e-mail.

6

You pay for the service in any convenient way - both from an individual and from a legal entity, in cash to a courier or in our office, by transfer to a card or Sberbank account.

The specialist who worked with you remains in touch even after the completion of cooperation - you can always contact him and ask questions.

Cost and terms of approval

In the process of developing and approving documents for facade work, the following expenses will be incurred:

• for the preparation of design documentation for redevelopment or reconstruction, examination;
• for drawing up a technical report on the condition of load-bearing structures;
• for the production of a passport for the front facades of the building
• for the preparation of the technical plan.

The prices and timing of preparation of these documents depend on the complexity of the work, the characteristics of the object, and the types of façade changes. You can agree on the terms of cooperation in consultation with MosOblReg specialists.

The charter or project passport is the internal agreement between the project manager and the sponsor. It contains unchanged project parameters. The charter changes - the project is restarted.

Let's say you and your friends decide to play football. During play, the ball is expected to be touched only by the feet and head. You cannot suddenly allow someone to pick up the ball with their hands during a game. But you can stop the game of football, fix the score and start a new game of handball, in which you can and should take the ball with your hands.

The first thing you need to do when you find yourself in a company with immature project management is to introduce a procedure for writing and approving charters, as well as a procedure that makes it difficult to unauthorizedly rewrite the charter, making it possible, for example, only by submitting it to the project committee.

First of all, the charter protects the manager from attempts like: “Please give me three programmers, I really need it on another project.” If the size of the team changes, the project is restarted.

Secondly, the charter makes it possible to reward the manager for successful work. The main goal of the manager is to make sure that the project fits into the project triangle of time-money-content. If these limitations are not recorded, it becomes unclear how to evaluate the results achieved.

What should be included in the charter?

• Name;
• Sponsor's name;
• Manager's name;
• Main project goals;
• Triangle of Constraints;
• List of resources allocated to the project;
• Main stakeholders (do not duplicate the register of stakeholders, list only the key ones);
• Main deliverables;
• Basic KPIs;
• Key (terminating) risks.

It is very important to write the right goals. The goal of an activity cannot be the result of an activity. Creating an information system cannot be an end in itself, just as digging a hole cannot be the goal of digging a hole; a hole is dug to make a foundation or bury a competitor; an information system is created to reduce costs.

Limits should be stated in terms of “no more than.” These are the limits beyond which the project loses its meaning.

The rules of the game of football say that the ball cannot be handled with your hands; when the ball goes over the side line, there is an out, and when it goes over the end line, a corner or free kick is taken. The rules do not say that team A must go on the attack in the 13th minute, and forward B must give a horizontal pass to forward C. This is stupid.

From the previous quote it follows that the charter should not be large in volume. If you generated a 100-page charter, you misunderstood its essence. The volume of the charter cannot exceed 3-5 pages, regardless of whether you are building a pipeline or doing innovative dating with geolocation. There are simply no constant parameters for a hundred pages on a project.

Resources can be expressed in money, or in people. It is recommended to write down replaceable people by job titles (3 front-enders), irreplaceable people, without whom you will not fit into the triangle, you can also write by name.

It is best to have the charter in paper form. The organization's seal is not needed on it; it is an internal document that will never leave the company. But there is a subtle point with the signature. There is a risk that the sponsor will not read the charter sent by email. And if you come to him personally with a paper and ask him to sign this paper, his brain turns on and he begins to actually read, argue and make claims, and it is better to argue about the parameters of the project before it starts.

If you work in a small company on small projects, it may make sense not to bother with separate paperwork and strict rules, but the charter is still necessary, if only to facilitate the transfer of the project to another manager.

In this case, the charter can include links to the project environment - dev server, prod server, documentation in the conflu, roadmap, risk register, stakeholder register and other project documents.

I happened to work in a small company that used clickup as a task tracker. In this system, you can create a space for each project in which hierarchical tasks can be generated. I created a pseudo-task in each project area and wrote, in fact, the charter in it. And in the comments to the task, every week he described the status of the work on the project. This approach also has the right to life.

The concept of a passport for the front facades of buildings

The decree of the Moscow Government provides for the preparation of two special documents - a color form and a passport for the front facades of the building. The first document is drawn up for the period of work related to changing the color of the facade. The passport is issued to the owners of the building or other authorized persons responsible for its maintenance.

The passport of the front facades contains the following amount of information:

• address of the house or non-residential building, its number, district of Moscow;
• owner of the building with reference to the title document;
• purpose of the building (for example, apartment building);
• date of preparation and registration of the passport;
• historical information about the object (year of construction, author of the project, year of last repair, etc.);
• date of the last inspection, information about the condition of the facade;
• description of individual elements of the facade (filled out separately for the front, side and courtyard facades);
• passport registration information.

Additional documents must be attached to the passport - a general plan of the site, photos of all facades before and after renovation, color forms (issued by MKA or KGIOP), documents on reconstruction or other work on the facade, an acceptance certificate for the work performed.

A passport is issued for every residential and non-residential building within the boundaries of Moscow. The document is drawn up and registered through the ICA. After approval and completion of each work on the facade, new certificates of completed work are attached to the passport.

Expert commentary . The facade passport and color form make it possible to comply with the uniform rules of development and architectural planning of the city. Therefore, when projects begin to be approved, not only the passport of the building itself will be checked, but also documents for nearby houses and the city district.

An example of filling out a project work passport

Below is an example of filling out a project work passport. When filling out the passport, you must remember that it is done individually for each job, so it is not advisable to use someone else’s blanks.

Project work passport

You can download various ready-made forms for preparing a project work passport on the page: “Preparation of a project work passport.”

Algorithm for obtaining a passport for the front facades of buildings in Moscow

A passport for front facades must be issued in accordance with the Decree of the Moscow Government. After each subsequent change to the facade, you need to make changes to the passport and attach a certificate of completion of work based on the results of the surveys.

Ordering source documentation

Owners of objects and other persons charged with the maintenance and repair of facades must apply for a passport to MosOblReg. After the passport is produced, it is submitted to the ICA for approval.

To develop a passport you will need the following documents:

• master plan of the site on which the building is located;
• title documents;
• photographs of all facades (separately) before and after renovation, measuring 18-24 cm.
• MKA and KGIOP color forms with color samples and an indication of the paint system;
• documentation on reconstruction, construction, rearrangement of facades and associated changes in the size and configuration of window and door openings, installation and dismantling of stairs, awnings, canopies, canopies, balconies, loggias, bay windows, air conditioners, advertising signs.

Based on these documents, a facade passport will be developed.

You can order the development of a passport from MosOblReg.

Sample project for facade reconstruction

Development of a passport for the front facades of buildings. Contents of the passport of the front facades of buildings

The passport of the front facade contains a text and graphic block.

• title page (information about the applicant, passport developer, functional purpose and address of the building, year of passport development);
• description of façade solutions;
• description of height characteristics, including number of storeys;
• description of the stylistic characteristics of the object;
• description of façade parameters (length, area);
• description of the compositional techniques of the facade, i.e. interconnected and sequential arrangement of parts and elements.

The graphic block of the passport includes the following materials:

Calculator of the cost and timing of our services - here

• title page;
• situational plan depicting the location of the object (the numbering of the front facades is indicated on the plan);
• image of facade solutions (development is carried out in the form of a drawing indicating the length, divisions and height characteristics);
• depiction of compositional techniques of facades (drawings of architectural details and decorative elements);
• depiction of compositional techniques in the form of color photographic materials.

The passport is produced in pdf form. file is sent for approval to the MCA or KGIOP on electronic media.

Sample passport of front facades

Coordination of passports for front facades of buildings

The passport is reviewed and approved based on the application. The MCA or KGIOP, within 30 days from the date of receipt of the application, makes a decision on approval of the passport or refusal to approve the passport. If the decision is positive, the passport is assigned a registration number. To verify compliance with the requirements of regulations, specialists from the MCA or KGIOP have the right to conduct examinations after a six-month period from the date of issue of the passport.

For which buildings is it necessary to have passports for the front facades of buildings?

At the moment, the rule on issuing passports for the front facades of buildings in the MSC is voluntary. However, from 2021, such a requirement will be mandatory for owners of buildings with front facades. If the object does not have front facades, a passport does not need to be issued even after 2021.

In order to comply with the requirements of Moscow legislation in advance, we recommend that you develop and approve a passport in advance. Experienced MosOblReg specialists will provide assistance with this.

The main difficulties in coordinating changes to building facades

If Moscow legislation is violated, the passport approval may be refused. Passport approval may be refused in the following cases:

• non-compliance of the passport with the form and content approved by the ICA;
• inconsistency of the passport with the materials of the architectural and urban planning appearance of the object in the field of housing construction;

Work approval may be refused if the requirements for the preparation of project documentation are violated, or in the absence of the consent of the owners of the facility. Acceptance of work and commissioning of the facility may be refused if there is a deviation from the designer’s instructions.

Expert commentary . To eliminate the risks of refusal to approve changes to the facade and approval of the passport, contact MosOblReg. We guarantee strict compliance with the regulatory framework of the Russian Federation and Moscow, and we will represent your interests in the authorized departments.

Example and sample technical passport

Below you can see an example of a technical passport for non-residential premises, prepared by specialists of our company.